Sample Catering Contract
Outlined Below is a sample catering contract that you can use for your business.
State of Georgia
This Catering Services Agreement (“Agreement”) is effective as of ________ by and between:
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XYZ Catering Company (“Caterer”), with a primary address at [Address], and
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ABC Logistics (“Client”), with a primary address at [Address].
Both are referred to as “the Parties” and individually as “Party.”
Recitals
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Client seeks to engage Caterer for specific catering services.
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Caterer possesses the required expertise to deliver these services.
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Both Parties agree to enter into this Catering Services Agreement to outline their mutual obligations.
Article 1 – Definitions
A) “Event” refers to the following catering service provided by the Caterer:
Wedding catering services.
B) “Catering Services” includes the specific services provided by the Caterer:
[List specific catering services here.]
C) “Event Details” include:
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Type of Event:
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Date of Event:
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Time of Event:
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Event Address:
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Number of Guests:
D) “Fees” refer to the agreed payment to be made by Client to the Caterer for the catering services rendered:
$70,000 (seventy thousand US dollars), as a fixed fee for all services.
Article 2 – Agreement to Provide Catering Services
Subject to the terms and conditions of this Agreement, Caterer agrees to provide the Catering Services as described above, utilizing all the Event Details as directed. Client agrees to pay the Caterer the Fees outlined for the Catering Services.
Article 3 – Menu for Catering Contract
The menu for the catering services shall include the following (“Menu”):
Starches: List starches here
Proteins: List proteins here
Veggies: List veggies here
Drinks: List drinks here
Other: List additional items if necessary
Caterer may make small changes to the Menu if certain ingredients cannot be sourced after reasonable efforts.
Article 4 – Staff for Catering Services
The Caterer will employ the following staff for the catering services, approved by the Client:
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Number of Head Chefs: [Amount]
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Number of Waiters: [Amount]
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Number of Supporting Chefs: [Amount]
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Number of Cleaners: [Amount]
Article 5 – Payment and Fees
Client agrees to pay the Caterer the agreed-upon Fees for the Catering Services under the following terms:
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Deposit: $32,500 (thirty-two thousand five hundred US dollars).
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Payment Due: At the completion of the catering services on the day of the event.
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Methods of Payment: [List payment methods accepted.]
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Expenses: The Caterer may charge for reasonable and necessary costs incurred during the provision of services, including travel and photocopying, subject to Client’s approval.
Article 6 – Event Changes in Catering Contract
Changes to the number of guests, menu items, dates, or venues must be made at least two weeks prior to the event. Any changes made after this deadline will incur a penalty.
Article 7 – Cancellation of Catering Contract
If the event is canceled due to no fault of the Caterer, the Caterer shall be entitled to the following [list cancellation terms here].
Article 8 – Compliance with Catering Contract
Caterer shall comply with all local, state, and federal laws governing food preparation and service.
Article 9 – Warranties
The Caterer represents and warrants that it will perform the Catering Services with reasonable care and skill, following industry standards.
Article 10 – Limitation of Liability
Except in cases of death or personal injury caused by negligence, the liability of either Party under this Agreement shall be limited to the Fees paid by the Client to the Caterer.
Article 11 – Indemnity and Insurance
Client agrees to indemnify the Caterer and its agents against any damage, liability, or loss related to the Catering Services rendered under this Agreement. Caterer will maintain general liability insurance during the Agreement’s term.
Article 12 – Termination of Catering Contract
This Agreement terminates at the conclusion of the event. Either Party may terminate the Agreement upon written notice if the other Party fails to perform its obligations.
Article 13 – General Provisions
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Governing Law: This Agreement is governed by Georgia state laws.
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Language: All communications under this Agreement will be in English.
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Amendments: Any changes to this Agreement must be made in writing and signed by both Parties.
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Force Majeure: The Caterer is not liable for failure to perform due to circumstances beyond its control.
Conclusion
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